User Manual

HRcapture is an extension of JoinVision’s semantic product range and was developed to complete and, if necessary, correct the information that was found and extracted from the semantic processing prior to further treatment in the customer’s system.

The application has a strong visual alignment and allows not only to edit the form fields, but also to optimize the extraction result manually on a visual level. When using the therefor developed tools correctly, the time for postprocessing can be shortened drastically compared to simple form solutions.

User Interface

Capture is divided into two sections. The left side displays the original document in the original layout (visual area). On the right you will find the input mask that can be used to complete the extracted information (form area).

Open

Both sides are connected, and actions on the one have a respective effect on the other. One click on a form area on the right side marks, if existing, the respective source of the extracted information in form of a square on the visual area and vice versa. Clicking on a square on the left selects and marks the respective field in the form area.

Open

Structure of the Form area

Form Fields

Generally every form field consists of a term and the corresponding value/values. The following type of fields can be found in the form area:

• text field

• list fields that allow selection of one or more values

• data type fields for the selection of dates, numbers, etc.

• check boxes for yes/no queries

When information is selected via mouse click in the form or visual area, the respective field and the corresponding square are highlighted accordingly (Standard: blue, configurable).

Tabs

The form window has multiple tabs. If the tab contains a list of elements as the top field (see Container), all other fields remain greyed out until a listed element has been selected. The other fields will always depict the data of the selected list element. Usually, this occurs in the tabs ‘Language Skill’, ‘Education’ and ‘Work Experience’.

Tooltips and Info Texts

Some fields display additional information in form of a tool tip.

Container

Tabs that can represent multiple sets of information, such as the form for the entry of career phases in a CV, always contain a list of „Sub forms“ at the top of the tab, such as the list of educational phases in the ‘Education’ tab.

Select a phase by clicking its entry in the list. The form underneath fills in all details that belong to the selected phase. If you select a different element in the list, the values in the form fields change accordingly.

As seen in the screenshot above, there are several actions available for container entries:

Add

Add a new element to the list. When you click the add button, a new element marked [EMPTY] will be added to the list, and the visual area will switch to a selection mode. You can click and drag to highlight and select the parts of the document that are relevant to your new element, as seen in the screenshot below.

Remove

The selected element will be removed from the list. All extracted information will still be represented in the visual area, in order to be assigned to a new or existing element later.

Change to…

A list element can be moved to a different container, namely an ‘Education’ list element can be sent to the ‘Work Experience’ container and vice versa.

Text Fields

There are single- and multi-row text fields in the form area. They can either be filled normally, or by using the selection mode. To activate selection mode, double click the target text field, then highlight text in the visual area. After releasing the mouse button, the marked text is transferred to the text field.

Missing Information

Empty fields that are deemed mandatory for a complete extraction are marked red, to imply missing information. Editing can be completed without filling in fields highlighted in red. It is only a visual aid to support you in your work.

Field Restrictions

Some single-row text fields are validated and data has to be entered in a certain format. For example, a date field may not contain letters. If a field that is restricted like this is filled with wrong characters, an error message will be displayed, as in the screenshot below.

Multi-Data-Box

Some data fields can take one or more entries. These fields are used for phone numbers, email addresses, academic titles, etc. Just like a regular text field, text can be entered manually or by using the selection mode. Marked text will always be added as a new entry.

In order to edit one of the entries, click on the respective entry to switch into editing mode. Pressing ENTER applies changes made to the entry. Entries can be deleted with the orange X next to each tag, or by deleting all text while in editing mode.

Value Sets

Value sets are collection of values from which one or more can be added to a field. The different types of value sets are:

Single-selection value sets

Only one element can be represented in a field with a single-selection value set (e.g. ‘Education type’)

Multi-selection value sets

Multiple elements can be represented in a field with a multi-selection value set.

Selecting a field with a multi-selection value set displays the selection UI (see screenshot above). The left area represents all available values (or value domain), the right area shows selected values. The ‘>>’ arrow button will add the currently highlighted value to the selected values, the ‘<<’ arrow button will remove the highlighted item from the selected values pool.

Weighted multi-selection value sets

This type of value set works just like a regular multi-selection value set, with the additional possibility to define weight to the selected values. These weights can be modified by the sliders visible on the ‘Selected values’ side.

Pictures

If no picture was selected or you don’t agree with the selection, double click on the picture field in the value area. This will start the editing mode and you can cut out a new image by clicking and dragging in the visual area.

Move elements in the visual area

Sometimes it can happen that areas in the document have not been captured 100% precisely, and are slightly shifted. Some of the elements, such as the work and educational phases of a resume, can be moved and adjusted in size in the visual area.

To move an element, click and drag it into position. The mouse cursor will change to a hand while moving an element.

To change the size of an element, move the cursor to a corner of the element until it changes to a resize-cursor. Then click and drag the element into the desired shape.

Finish/Reset work

When you are finished editing, the process can be completed by clicking on ‘Record completed’ in the upper right corner. Clicking the reset button will reset the document to the last version that was saved on the server.